OnCore maintains a complete library of accounting reports at the user and supervisor levels that can easily track:

Distribution of funds
Overages
Shortages
Revisions
Daily closeout
Billing

System-generated reports provide management with the ability to track user productivity based on the number of documents completed through each process and time logged on to the system. These reports assist supervisors with employee review and productivity.

OnCore Accounting Features:

Calculating and accounting for all recording fees and taxes
Automatic generation of customer receipts
Handling all accounting entries for multiple payment types, including cash, check, charge, ACH, escrow, debit, shortages and more

Detailed Accounting Features

Aptitude’s reporting is unique in that we automatically include all report library customizations at no additional cost to the county:

Fully customizable fee structures include calculation formulas, general ledger account allocation, allocation by document type, mandatory indicator, etc.
Accounting entries for multiple payment options include cash, check, escrow, deferred (accounts receivable), credit card, journal voucher, automated clearing house (ACH) credit/debit.
Audit trails of all financial transactions, including subsequent receipt revisions.
Closeouts by cashiers include a batch capability, accommodating multiple batches by cashiers within a business day.
The simultaneous open-accounting days function permits the chief cashier (finance manager) to complete reconciliation of a previous accounting day.
General ledger accounting is fully supported in detail and summary.
Refunds and shortages are tracked within the OnCore system, and the county can set parameters to determine which refunds and shortages to process automatically and which require manual processing.
The Accounting Reports Library contains reports generated with Crystal Reports software.